Where does the postcode go?

In the seven red boxes printed on Japanese envelopes; the digits are placed at Japan Post’s positions. On a plain envelope, turn on the boxes.

Why are the numbers in kanji?

Vertical addresses are traditionally written with kanji numbers (一ー九ー一). Choose digits if you prefer.

In which order do I type an address?

On one line, the fields separated by commas or tabs, in any order: postcode, address, building, company and name are told apart by their look. Or one block of lines per envelope with an empty line between blocks; on a Japanese envelope put the name on the block’s last line, as the last line is read as the name.

How do I write a foreign name in katakana?

With a space between the two names, as カーターエミリー, not with ・. A ・ or a slash marks joint names, so ジョン・スミス would be printed as two people side by side, ジョン様 and スミス様.

When is 御中 used instead of 様?

Automatically, when the last field is a company or a department (株式会社, 支店, a name ending in 部 or 課 …) and no person follows it, whatever honorific is chosen. With a person’s name, the chosen honorific goes under the name and the company stands in its own column.

No. The PDF is made in your browser.

Address a Japanese envelope

Vertical addresses on 長形3号, 長形4号 and 角形2号 envelopes, laid out as Japanese letters expect.

Examples temporarily replace the input and settings. You can restore your previous work.

PaperAddresses (one per block: name, then the address lines; blocks separated by an empty line. Tab-separated rows from a spreadsheet work too)Honorific (Japanese)Your postcodeYour addressYour nameHouse numbers (Japanese)Print the postcode boxes (on plain paper)Nudge left/right (mm, + moves right)Nudge up/down (mm, + moves down)

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Example

Example: two job applications in Naga 3 envelopes, to a department and to a person

Emily Carter (fictitious), living in Tokyo, posts her résumé, A4 folded in three, to two companies. Paper: Japanese envelope Naga 3; honorific 様; house numbers in kanji; her own postcode, address and name filled in. She pastes one line per envelope, the fields separated by commas; all names and addresses are made up.

Each field is told by its look: the postcode goes into the seven boxes, a field with 株式会社 or ending in 部 joins the company column, the last field is the name unless it is a company.
The first line ends with 人事部 and names no person, so 御中 is printed after the company although 様 is chosen.
Digits become kanji one by one (15 → 一五, 12階 → 一二階) and hyphens upright strokes, as an address is written by hand.
Her own address prints small at the lower left, with her name in the leftmost column.

Pasted line	Address	Company column	Name
160-0000, 東京都見本区見本町2-8-15, 見本タワー12階, 株式会社見本トレーディング, 人事部	東京都見本区見本町二ー八ー一五, then 見本タワー一二階	株式会社見本トレーディング　人事部	(none): 御中
530-0000, 大阪府見本市北町3-14-1, 株式会社見本英会話, 人事部, 田中一郎	大阪府見本市北町三ー一四ー一	株式会社見本英会話　人事部	田中一郎様

envelopes-2.pdf, two 120 × 235 mm pages, one envelope each, with nothing of ours on them. She prints the first on plain paper, holds it against an envelope, and nudges the position (up to 5 mm each way) if the postcode misses the boxes.

How it works

Choose the envelope: Naga 3 for A4 folded in three, Kaku 2 for A4 flat.
Paste the addresses: postcode, address and name on each line, separated by commas or tabs.
Choose 様 for a person or 御中 for a company, and add your own address, printed at the bottom left.
Download the PDF and print it with the envelope in the envelope slot.

Frequently asked questions

Where does the postcode go?: In the seven red boxes printed on Japanese envelopes; the digits are placed at Japan Post’s positions. On a plain envelope, turn on the boxes.
Why are the numbers in kanji?: Vertical addresses are traditionally written with kanji numbers (一ー九ー一). Choose digits if you prefer.
In which order do I type an address?: On one line, the fields separated by commas or tabs, in any order: postcode, address, building, company and name are told apart by their look. Or one block of lines per envelope with an empty line between blocks; on a Japanese envelope put the name on the block’s last line, as the last line is read as the name.
How do I write a foreign name in katakana?: With a space between the two names, as カーターエミリー, not with ・. A ・ or a slash marks joint names, so ジョン・スミス would be printed as two people side by side, ジョン様 and スミス様.
When is 御中 used instead of 様?: Automatically, when the last field is a company or a department (株式会社, 支店, a name ending in 部 or 課 …) and no person follows it, whatever honorific is chosen. With a person’s name, the chosen honorific goes under the name and the company stands in its own column.
Is my list uploaded?: No. The PDF is made in your browser.